ISO 13008:2022
Information and documentation — Digital records conversion and migration process
This document specifies the planning issues, requirements and procedures for the conversion and/or migration of digital records in order to preserve the authenticity, reliability, integrity and usability of such records as evidence of business functions, processes, activities and transactions.
These procedures do not comprehensively cover:
— backup systems;
— preservation of digital records;
— functionality of trusted digital repositories;
— the process of converting analogue formats to digital formats and vice versa.
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Foreword
Introduction
1 Scope
2 Normative references
3 Terms and definition
4 Organizational and business framework
4.1 General
4.2 Conversion and migration drivers
4.2.1 General
4.2.2 Conversion drivers
4.2.3 Migration drivers
4.3 Planning for the conversion and migration process
4.3.1 General
4.3.2 Risk management
4.3.3 When to convert or migrate
4.3.4 Conversion and migration considerations
4.4 Establishing a conversion and migration program
4.4.1 General
4.4.2 Development of procedures documentation
5 Conversion and migration requirements
5.1 General
5.2 Conversion and migration preparatory activities
5.3 Conversion/migration process metadata
5.3.1 General
5.3.2 Conversion and migration process metadata implementation issues
6 Conversion and migration technology planning
6.1 General
6.2 Business requirements
6.3 General administrative planning
6.4 Technology planning requirements
6.4.1 General
6.4.2 Challenges posed by records created by new and emerging technologies
6.4.3 New and emerging technologies as enablers of conversion and migration
6.5 External conversion and migration services
7 Conversion and migration procedures
7.1 General
7.2 Procedures
7.2.1 General
7.2.2 Guidance on selecting appropriate procedures
7.2.3 Maintaining the records' characteristics
7.3 Conversion/migration project planning
7.3.1 General
7.3.2 Step 1: Understand the source records and their organizational environment
7.3.3 Step 2: Choose the desired state of the target records
7.3.4 Step 3: Choose/develop the conversion or migration method and activities
7.3.5 Step 4: Choose/develop a method of testing the conversion/migration method and activities
7.3.6 Step 5: Choose/develop a method of validating the conversion/migration and activities
7.3.7 Step 6: Decide on disposal of the source records
7.3.8 Step 7: Identify the required resources
7.3.9 Step 8: Document the conversion/migration process
7.3.10 Step 9: Document and obtain approval for the conversion/migration plan
7.4 Testing
7.4.1 General
7.4.2 Step 1: Plan the test
7.4.3 Step 2: Configure the test environment
7.4.4 Step 3: Conduct the test
7.4.5 Step 4: Assess test results
7.4.6 Step 5: Report results
7.5 Conversion/migration
7.5.1 General
7.5.2 Step 1: Prepare for the conversion/migration
7.5.3 Step 2: Define the records for conversion/migration
7.5.4 Step 3: Configure the conversion/migration environment
7.5.5 Step 4: Conduct conversion/migration
7.5.6 Step 5: Check and correct errors
7.6 Validation
7.6.1 General
7.6.2 Step 1: Assign responsibility
7.6.3 Step 2: Determine the validation activities
7.6.4 Step 3: Establish the system in the validation environment
7.6.5 Step 4: Conduct validation
7.6.6 Step 5: Analyse results
7.6.7 Step 6: Report results of the validation
7.6.8 Step 7: Update descriptive information about the records
7.6.9 Step 8: Manage the originating version
7.6.10 Step 9: Operationalize the new version
7.6.11 Step 10: Authorization
8 Monitoring
Bibliography
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Foreword
Introduction
1 Scope
2 Normative references
3 Terms and definition
4 Organizational and business framework
4.1 General
4.2 Conversion and migration drivers
4.2.1 General
4.2.2 Conversion drivers
4.2.3 Migration drivers
4.3 Planning for the conversion and migration process
4.3.1 General
4.3.2 Risk management
4.3.3 When to convert or migrate
4.3.4 Conversion and migration considerations
4.4 Establishing a conversion and migration program
4.4.1 General
4.4.2 Development of procedures documentation
5 Conversion and migration requirements
5.1 General
5.2 Conversion and migration preparatory activities
5.3 Conversion/migration process metadata
5.3.1 General
5.3.2 Conversion and migration process metadata implementation issues
6 Conversion and migration technology planning
6.1 General
6.2 Business requirements
6.3 General administrative planning
6.4 Technology planning requirements
6.4.1 General
6.4.2 Challenges posed by records created by new and emerging technologies
6.4.3 New and emerging technologies as enablers of conversion and migration
6.5 External conversion and migration services
7 Conversion and migration procedures
7.1 General
7.2 Procedures
7.2.1 General
7.2.2 Guidance on selecting appropriate procedures
7.2.3 Maintaining the records' characteristics
7.3 Conversion/migration project planning
7.3.1 General
7.3.2 Step 1: Understand the source records and their organizational environment
7.3.3 Step 2: Choose the desired state of the target records
7.3.4 Step 3: Choose/develop the conversion or migration method and activities
7.3.5 Step 4: Choose/develop a method of testing the conversion/migration method and activities
7.3.6 Step 5: Choose/develop a method of validating the conversion/migration and activities
7.3.7 Step 6: Decide on disposal of the source records
7.3.8 Step 7: Identify the required resources
7.3.9 Step 8: Document the conversion/migration process
7.3.10 Step 9: Document and obtain approval for the conversion/migration plan
7.4 Testing
7.4.1 General
7.4.2 Step 1: Plan the test
7.4.3 Step 2: Configure the test environment
7.4.4 Step 3: Conduct the test
7.4.5 Step 4: Assess test results
7.4.6 Step 5: Report results
7.5 Conversion/migration
7.5.1 General
7.5.2 Step 1: Prepare for the conversion/migration
7.5.3 Step 2: Define the records for conversion/migration
7.5.4 Step 3: Configure the conversion/migration environment
7.5.5 Step 4: Conduct conversion/migration
7.5.6 Step 5: Check and correct errors
7.6 Validation
7.6.1 General
7.6.2 Step 1: Assign responsibility
7.6.3 Step 2: Determine the validation activities
7.6.4 Step 3: Establish the system in the validation environment
7.6.5 Step 4: Conduct validation
7.6.6 Step 5: Analyse results
7.6.7 Step 6: Report results of the validation
7.6.8 Step 7: Update descriptive information about the records
7.6.9 Step 8: Manage the originating version
7.6.10 Step 9: Operationalize the new version
7.6.11 Step 10: Authorization
8 Monitoring
Bibliography