SA/SNZ TS ISO 16175.2:2021
Information and documentation - Processes and functional requirements for software for managing records, Part 2: Guidance for selecting, designing, implementing and maintaining software for managing records
Standard identically adopts ISO/TS 16175 2:2020 which provides guidance for decision making and processes associated with the selection, design, implementation and maintenance of software for managing records. It is applicable to any kind of records system supported by software, including paper records managed by software, but is particularly focused on software for managing digital records. KEYWORDS: Record management; Software maintenance; Decision making; Processes
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SA/SNZ TS ISO 16175.2:2021 Information and documentation - Processes and functional requirements for software for managing records Guidance for selecting, designing, implementing and maintaining software for managing records
Preface
Foreword
Introduction
1 Scope
2 Normative references
3 Terms and definitions
4 Assessing the organizational framework and context
4.1 General
4.2 Organizational records maturity
4.3 Records controls
4.4 Technical environment
4.4.1 General
4.4.2 Paper environment
4.4.3 Digital environment
4.4.4 Hybrid environment
4.5 Project scoping and resources
5 Determining a project methodology
5.1 General
5.2 Defining stakeholders
6 Determining and managing functional requirements
6.1 Developing functional requirements
6.2 Considerations for defining functional requirements
6.3 Managing functional requirements
7 Determining configuration
7.1 General
7.2 Importance of documentation of configuration decisions
7.3 Configuration decisions — Areas of configuration
7.3.1 General
7.3.2 Records aggregation
7.3.3 Agents (Users)
7.3.4 Business process
7.3.5 Metadata schema for records
7.3.6 Business classification schemes
7.3.7 Access and permission rules
7.3.8 Disposition authorities
7.3.9 User interface
7.3.10 Supported automation
7.3.11 Supported automation tools
7.3.12 Automated capture of records process metadata
7.3.13 Integration needed to other existing business software
7.3.14 Applicable records-specific rules
8 Determining requirements to migrate and convert records
9 Communication, training and change management
9.1 General
9.2 Communications
9.3 Training program requirements
9.4 Change management readiness
9.5 Evaluation and review
10 Post-implementation review, monitoring and assessment
10.1 Post-implementation review
10.2 Monitoring
10.3 Assessment
Annex A (informative) Considerations for a methodology for implementing software for managing records
Bibliography
Previous versions
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SA/SNZ TS ISO 16175.2:2021 Information and documentation - Processes and functional requirements for software for managing records Guidance for selecting, designing, implementing and maintaining software for managing records
Preface
Foreword
Introduction
1 Scope
2 Normative references
3 Terms and definitions
4 Assessing the organizational framework and context
4.1 General
4.2 Organizational records maturity
4.3 Records controls
4.4 Technical environment
4.4.1 General
4.4.2 Paper environment
4.4.3 Digital environment
4.4.4 Hybrid environment
4.5 Project scoping and resources
5 Determining a project methodology
5.1 General
5.2 Defining stakeholders
6 Determining and managing functional requirements
6.1 Developing functional requirements
6.2 Considerations for defining functional requirements
6.3 Managing functional requirements
7 Determining configuration
7.1 General
7.2 Importance of documentation of configuration decisions
7.3 Configuration decisions — Areas of configuration
7.3.1 General
7.3.2 Records aggregation
7.3.3 Agents (Users)
7.3.4 Business process
7.3.5 Metadata schema for records
7.3.6 Business classification schemes
7.3.7 Access and permission rules
7.3.8 Disposition authorities
7.3.9 User interface
7.3.10 Supported automation
7.3.11 Supported automation tools
7.3.12 Automated capture of records process metadata
7.3.13 Integration needed to other existing business software
7.3.14 Applicable records-specific rules
8 Determining requirements to migrate and convert records
9 Communication, training and change management
9.1 General
9.2 Communications
9.3 Training program requirements
9.4 Change management readiness
9.5 Evaluation and review
10 Post-implementation review, monitoring and assessment
10.1 Post-implementation review
10.2 Monitoring
10.3 Assessment
Annex A (informative) Considerations for a methodology for implementing software for managing records
Bibliography
Previous versions
SA/SNZ TS ISO 16175.2:2021
Online Library subscription pricing
The cost of your subscription will depend on which standards you want to access, and how many people in your organisation need to be able to access the Online Library subscription at the same time (concurrent users). During your subscription period, we are also able to make any necessary changes and ensure you are aware of any pricing changes that result. For a quote, contact our Online Library team by emailing onlinelibrary@standards.govt.nz.