Management systems for records – Why use one?

Management systems for records

All organisations, large or small, whether in business or government, create documentation as part of their normal activities.

It is important for organisations to keep records of their decision-making processes and maintain a documented trail of actions taken. This is good practice, which can aid efficiency, help to manage risk, and nurture repeat business. Also, when faced with litigation or investigations, it allows organisations to retrieve information so they can ascertain which decisions and actions were taken and why.

As the transition from paper to digital format becomes inevitable for most organisations, it is more important than ever for them to implement a management system for records (MSR).

Get your copy of the AS/NZS ISO 30300 series set(external link)

The AS/NZS ISO 30300 series constitutes a reference point for information management and for the creation and control of documents, establishing requirements for:

This series has been developed to be compatible with, and to complement, other management system standards. It helps organisations meet the documentation requirements specified in such standards as AS/NZS ISO 9001 Quality management systems(external link), AS/NZS ISO 14001 Environmental management systems(external link), and AS/NZS ISO 27001 Information security management systems(external link).

AS/NZS ISO 30300:2012 Fundamentals and vocabulary(external link)

Establishes the fundamentals of an MSR and includes all the necessary terminology to facilitate the application of the management system requirements

Key features:

AS/NZS ISO 30301:2012 Requirements(external link)

Specifies requirements for establishing, implementing, maintaining and improving an MSR, offering methodologies that help decision-making and resource management to reach an organisations goals.

Key features:

AS/NZS ISO 30302:2016 Guidelines for implementation(external link)